Production Policies

Grant Public Schools Fine Arts Center

SUPERVISION – All groups must have a designated supervisor, aged 21 or over, in the  GPS FAC at all times.  Groups will not be admitted in the facility without the supervisor or prior to the agreed access time. No group may be in the facility without the presence of the FAC director or his/her designee.  Groups are expected to provide adequate supervision.  There will be no unsupervised children or students in the GPS FAC.  Disorderly conduct of any kind may result in the immediate cancellation of the Licensing Agreement and forfeiture of deposit.  Groups are financially responsible for any damage to the facility or equipment.

ACCESS – Groups may only use rooms or areas designated in the original License Agreement. The lighting booth and catwalks are strictly off limits to all but authorized personnel. No shipped goods will be received by the FAC management prior to contracted load in, except by prior arrangement.  No animals of any kind are to be allowed on the premises with the exception of guide or assistance animals.  Prior arrangement must be made for animals required for performance. 

FOOD and BEVERAGES – Concessions may only be consumed in designated areas as per License Agreement.  Backstage, food and drink should be limited to the green room, except as required by script or artist contract.  Under no circumstances shall food or drink be allowed in the house.  This prohibition must be stated in any program.

CONTROLLED SUBSTANCES – The GPS FAC is on school property.  No alcoholic beverages, illegal drugs or firearms are allowed in the facility or on the grounds.  Performances requiring the use of weapons, open flame or pyrotechnics must be cleared through the FAC director. No helium or lighter than air balloons shall be brought into the facility.

TOBACCO- Use of all tobacco products on school property is prohibited. This prohibition must be stated in any program.  Performances requiring the use of tobacco must be cleared through the FAC director. 

CLASSROOM MATERIALS – No classroom materials, supplies or equipment shall be used or borrowed unless designated in License Agreement.  This includes, but is not confined to: paper and other office supplies, musical instruments and stands, makeup and tools.

FACILITY CONDITIONS - All rooms and areas shall be left in an orderly and clean condition.  All trash shall be removed from the facility and deposited in the dumpster designated by the FAC director. Additional custodial fees may be levied if facility is not left in a clean and orderly condition.  No flammable materials such as bunting, tissue paper, crepe paper, etc., shall be used in the GPS FAC.  Proof of flame resistance may be required for certain materials.

LIABILITY- Groups are financially responsible for any damage to the facility or equipment. Proof of insurance, liability equal to $1,000,000 per occurrence, Showing Grant Public Schools as an additional insured, shall be required as a condition of use.  No liability of any kind or nature shall be borne by the Grant Public Schools, any of its employees, officers, agents or board members individually or collectively, as a consequence of permitting access to this facility.

HOURS OF USE - Groups must vacate the facility by 10 PM Sunday through Thursday and by midnight on Friday and Saturday unless prior arrangements are made through Licensing Agreement.

 EQUIPMENT- All electrical and mechanical equipment shall be operated only by GPS FAC personnel or those individuals designated by the FAC director.  Additional fees may be levied for these services.  Any equipment brought into the facility is subject to examination and approval by the FAC director and must be listed in the Licensing Agreement. The Client may not alter or modify any equipment owned by the GPS FAC.  No individual shall operate any engine or machinery or use oils, burning fluids, camphene, kerosene, naphtha or gasoline for mechanical or other purposes.  Tripods and “plug in” cameras are prohibited in the house.  Use of flash cameras are prohibited and such prohibitions must be stated in any program.

FACILITY PERSONNEL- The GPS FAC director will determine the number of facility personnel necessary for any given production.  Additional fees may be levied for these services. The Client may be required to schedule a production meeting with the GPS FAC director four weeks prior to the event date.  Security personnel may be required at the discretion of the GPS FAC director.  If deemed necessary, the client is responsible for security arrangements and expenses.

LOAD IN/OUT- Load in/out will be through back stage doors only and only at times stated in Licensing Agreement.  All materials shall be removed from the premises.  No scenery, scrap or other production materials shall be disposed of in dumpsters without prior arrangement.

CANCELLATION- Following the execution of a Licensing Agreement, cancellation of an event less than thirty (30) days prior to the beginning of the licensing period for reasons other than an Act of God may result in a forfeiture of deposit.  Licensee may be liable for any preproduction expenses related to preparation for cancelled production.  Events cancelled due to inclement weather or other Acts of God will be rescheduled if at all possible. The FAC director or his/her designee reserves the right to interrupt any event and evacuate individuals in the event of dangerous conditions due to weather, unruly behavior or other conditions deemed to endanger life or property. The GPS FAC  reserves the right to refuse rental to any group, event or activity if the management reasonably determines that said activity or response to said activity may cause damage or unusual risk of damage to the facility or its patrons.  Rental may also be refused on the basis of prior disregard of GPS FAC rules and regulations

SEATING - Under no circumstances shall the number of individuals in the house exceed the number of seats (794).  In order to be allowed entrance to an event, any person, regardless of age, must have a ticket and occupy a seat.  No one shall sit or stand in the aisles, obstruct exits or otherwise violate state and/or local fire codes. During rehearsals, the seating area shall be restricted to individuals directly connected to the production.  Should the number of individuals in the house exceed twenty five (25), the rehearsal shall then be deemed a performance and fees and restrictions shall be levied accordingly.

PATRON ACCESS - For performances, the lobby shall be opened no later than sixty (60) minutes prior to the published curtain and the house shall be opened approximately thirty (30) minutes prior to curtain, as per stage manager’s instruction.  Late arrivers shall be seated at the discretion of the house staff. Except by previous arrangement with the FAC director, only performers and production staff are to be allowed backstage.  This prohibition must be stated in any program.

PARKING - Patron and performer parking shall be restricted to areas and times designated by the GPS FAC director.

ADVERTISING - No announcement, advertisement or public notification shall be made about any planned event to be held in the FAC until a completed and signed Licensing Agreement is filed with the FAC director.  No promotional materials or lobby displays are to be placed in the GPS FAC without prior arrangement with the management.  No collection of donations, or other solicitations or demonstrations shall be allowed on the premises without prior permission of the management.

COPYRIGHT- The Licensee is solely responsible for liability in relation to copyright license for videos, music, theatrical performances, etc., which include royalty fees or other arrangements with the copyright holder.

STAGE – The stage may not be painted. No screws, nails, stage screws, staples, etc., are permitted.  Nothing is to be attached to the floors, curtains or walls of the stage or house. All wagons and similar scenic devices must have approved casters, skids or gliders.  All deck level cabling must be secured with cable protectors. Only gaffer’s tape (spiking tape) may be used and must be fully removed during strike.

The GPS FAC is an extension of the campus and thus is subject to the policies of the Grant Public Schools. Since the GPS FAC is located on school property, the content of visual and performing arts must be acceptable for that population. A copy of the District's By-Laws and Policies is available to the Client upon request.

No person or organization shall be excluded from rental or use of the GPS FAC facilities because of age, race, color, disability or national origin.  Rental organizations may not discriminate against any person, group or organization or exclude them from the use of the facility or participation in rental activities. No rules or regulations may be promulgated by a renting organization.

The GPS FAC management reserves the right to amend these rules and/or supplement them at any time, at its sole discretion.  Such new or revised rules and regulations shall be effective and binding upon Clients immediately after Clients have been given notice of such changes, verbally or in writing, and by any means of communication.

AGREEMENT:  I, ___________________________________________________(print), the authorized

agent of _____________________________________ (Organization), certify that I have read and agree

to abide by and enforce the above rules and regulations.  I understand that failure to do so may result in

immediate expulsion of the Organization from Grant Public School property.

Signature of Authorized Organization’s Agent_____________________________________________________

Date ____________________________

                   Return to GRANT FINE ARTS CENTER Rental Page                  

Contact GFAC Director Valerie Sweers                                                            Back to Grant's Home Page

E-Mail  Valerie Sweers

Phone (231) 834-2907